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YORK SUBURBAN SCHOOL BOARD
PLANNING COMMITTEE MEETING
APRIL 4, 2016 - 7:00 PM
PROVARD EDUCATION CENTER



M I N U T E S
(approved on April 18, 2016)
 

  1. General Business

    Call to Order - Ms. Leopold-Sharp
    1. Pledge of Allegiance to the Flag

      Ms. Leopold-Sharp called the meeting to order with the Pledge of Allegiance to the Flag.
    2. Roll Call

      Members present - Emily Bates, Scott Eden, Ellen Freireich, Lynne Leopold-Sharp, John Posenau, Richard Robinson, Lois Ann Schroeder, Cathy Shaffer, Elizabeth Huh (Student Representative)

      Members not present - Michael Thoman
  2. Board President's Report - Ms. Leopold-Sharp
    1. 2016-17 Calendar - Board Meeting Schedule Discussion  

      Ms. Leopold-Sharp asked for discussion on the above calendar.

      A discussion continued and points were - concern with a meeting scheduled on the first Monday of April was discussed and it was decided to leave the calendar as is at this time.
    2. York County Alliance for Learning Service recognition - Two Board members were recognized by YCAL for years of service at a dinner on Tuesday, March 29. Recognized were Emily Bates for 15 years of service on the York Suburban School Board and Ellen Freireich for 15 years of service on the York Adams Academy Board. 

      Ms. Leopold-Sharp reported above.

      It was reported that Pam Royer, retired YS teacher, was recognized for her life-time achievement for her service with YCAL.
    3. Review of Volunteer Service to York Suburban - The Board would like to hear about the implementation of the new volunteer policy, volunteer recruitment and recognition and successful programs at other districts.

      Ms. Leopold-Sharp reported above and the Administration will report back to the Board in June or July.

      A discussion continued and points were - lack of volunteers is a concern and was a reoccurring theme at Breakfast with the Board meetings at the elementary level; the law has dictated required clearances for volunteers and legal changes were necessary.

      An opportunity was provided for public comment.

      Shama Mir, 104 Scarboro Drive - changes now exist with elementary classroom parties with limitation of number of parents permitted with some teachers, previously parents could network with one another and get to know each other, parents are less likely to volunteer without a one on one with parents, the changes with grandparents' day requiring registration has limited the community that previously was permitted, community and people getting to know each other has been sacrificed in the name of safety.
  3. Superintendent's Report - Dr. Merkle
    1. Middle School Division Report - Dr. Krauser and Dr. Monos will provide a brief overview of the Middle School initiative:  Students, Purpose, Practice

      Dr. Krauser and Dr. Monos presented the above information and answered questions from Board members.
    2. District Goal Update - Dr. Merkle will provide a brief overview of the progress on the District Goals at the three quarter mark.

      Dr. Merkle reported above. The Administration is pleased with progress at this time. The Administration will be ready with a draft of the 2016-17 goals at the May Planning Committee meeting.

      A discussion continued and the point was - data continues to be reviewed for full day kindergarten.
    3. Department Chair - The Administration will be recommending that the current Department of Business and Computer be split into two:  High School Business Department and K-8 Computer and Information Technology Department. The reason for the split is the needs of the high school have grown to be very different from the K-8 Computer. This will cost the District $1400.

      Dr. Merkle reported above. 
    4. 2016-17 Staffing Update - Dr. Merkle will present an update on Kindergarten registration and its impact on staffing needs for 2016-17 and ultimately, the impact on the budget.

      Dr. Merkle reported above. 

      A discussion continued and the point was - kindergarten registration appointments have been scheduled at this time.

      An opportunity was provided for public comment. There was none at this time.
  4. Business Office Report - Ms. Mason
    1. Items being recommended for approval on April 18
      1. The Administration will be recommending Board approval of the following contracts for the Indian Rock Secure Entrance Project.  _________________________

        In Ms. Mason's absence, Dr. Merkle reported above. 
      2. The Administration will be recommending Board approval of the following contracts for the East York Secure Entrance Project.  _________________________

        Dr. Merkle reported above.
      3. The Administration will be recommending Board approval of the architectural contract with Core Design Group for the Security Renovations at Indian Rock Elementary in the revised amount of $15,830.

        Dr. Merkle reported above and explained the revision was necessary as a result of some confusion over the draft and final version and this figure is a lower amount.
      4. The Administration will be recommending Board approval of the architectural contract with Core Design Group for the Security Renovations at East York Elementary in the revised amount of $22,170.

        Dr. Merkle reported above and explained the revision was necessary as a result of some confusion over the draft and final version and this figure is a lower amount.
      5. The Administration will be recommending Board approval of the Resolution requiring, between July 1 and October 31 of each year, the tax collector to file reconciled reports and pay over real estate taxes collected to the District on a weekly basis and, between November 1 and June 30, requiring the tax collector to file reconciled reports and pay over the real estate taxes collected to the District on a monthly basis.

        Dr. Merkle reported above. This will provide greater consistency with the reporting from the tax collector. The Solicitor recommended the policy be revised and that will be discussed later.

        A discussion continued and the point was - the Administration will check with the other school district in the shared township to see if this is their method of reporting with the tax collector.
    2. Informational Items
      1. 2016-17 Budget Update 

        Dr. Merkle reviewed above.

        A discussion continued and points were - money in the original basic education formula will come to the District, PA Association of School Business Officials (PASBO) reports it is not known at this time about the distribution of the $150 million in the fiscal code; amending vs. opening a budget was explained; there is confidence the District will receive the PlanCon money of $500,000 (or four teachers) next year as it has become a political piece; budget and staffing are very intertwined this year with decision making.
      2. Valley View Elementary PTO donation in the amount of $2,580 for 15 Nexus Tablets and License.
      3. East York Elementary PTO donation in the amount of $189.70 for Durham School Services transportation for busing the students to the High School for practice for the Holiday Concert.

        An opportunity was provided for public comment. There was none at this time.
  5. Student Board Representative Report - Elizabeth Huh

    Miss Huh reported students are looking forward to Prom in May and will be held at Wyndham Garden. The National Honor Society invites everyone to the Coffee House scheduled on April 8 in the library media center from 3:15 to 5:15. Going along with the theme of National Poetry Month, performances are scheduled by the High School Jazz Band, individual jazz performances and poetry performances. Student Council Officers for 2016-17 were elected and Class Officers and Student Board Representative elections will take place next week.
  6. Committee Reports - Ms. Leopold-Sharp
    1. Academic Standards & Curriculum Committee - Mrs. Schroeder

      The minutes of January 7 and February 17 are provided.

      Mrs. Schroeder reported above. 
    2. Communications Committee - Ms. Shaffer

      The minutes of January 28 are provided. 

      Ms. Shaffer reported above. 
    3. Personnel Committee - Ms. Bates
      1. The April 5 Personnel Committee meeting is canceled.

        Ms. Bates reported above. 
      2. Reminder:  There will be a Fireside Chat on Tuesday, April 5 at 6:30 in the Board room. The following Board members are scheduled to attend - Lynne Leopold-Sharp, Emily Bates, John Posenau and Lois Ann Schroeder.

        Ms. Bates reported above and announced that this meeting is an executive session and is not open to public.
    4. Policy Review Committee - Mr. Thoman
      1. The minutes of February 23 are provided.

        In Mr. Thoman's absence, Ms. Bates reported above. 
      2. The Policy Review Committee will be recommending approval of the following revisions to Policies :

        Ms. Bates reported above and asked for any discussion on recommended policy revisions.
        1. 101 Mission Statement and Beliefs 
        2. 103 Nondiscrimination in School and Classroom Practices  
        3. 103 Attachment  
        4. 103.1 Nondiscrimination - Qualified Students with Disabilities  
        5. 103.1 Attachment  
        6. 104 Nondiscrimination in Employment and Contract Practices  
        7. 104 Attachment  
        8. 105.2 Exemption from Instruction  
        9. 110 Instructional Supplies  
        10. 111 Lesson Plans   
        11. 214 Class Rank  

          A discussion took place on Policy 214 Class Rank and points were - there had been some discussion on this policy previously and the policy was reviewed by the Academic Standards and Curriculum Committee and the Policy Review Committee with the discussion centering on the type of assessment in Physical Education, more of an effort and less mastery of skill; calculating transfer grades and credits are challenging and the school's profile is reviewed, if advanced and weight are determined at previous school, then transfer grade is also advanced and weighted at YS. 

          Dr. Merkle reported that Dr. Maloney did thorough research with the high school administration and teachers looking at courses that are more about mastery of skill vs. effort.

          The discussion continued and points were - examples were shared of mastery of skill vs. effort; Physical Education class looks at more life-long fitness.
        12. 606 Tax Collection  
        13. 707 Use of School Facilities/Grounds  
        14. 707 Attachment  
      3. The Policy Review Committee will be recommending approval of the following deletions, to be moved to the Administrative Guidelines:
        1. 103.1 Attachment 2
        2. 103.1 Attachment 3
        3. 103.1 Attachment 4  
    5. Additional Committee Reports/Announcements  

      No additional committee reports/announcements.

      Dr. Merkle reminded Board members involved with the discipline hearing scheduled on Thursday at 2:30 PM. The Solicitor will provide information to Board members at that time.
  7. Lincoln Intermediate Unit - Mr. Robinson

    Mr. Robinson reported there is a meeting scheduled tomorrow.
  8. York Adams Academy - Mrs. Freireich

    No report
  9. York County School Technology - Mrs. Schroeder

    Mrs. Schroeder reported at last week's meeting, the adult education nursing program report was enlightening. There are two adult nursing programs at YCST. The Certified Nursing Aide program has been in existence since 1991 and has 100% job placement, with a 90% to 100% pass rate. The Licensed Practical Nurse program has been in existence for over 50 years. There are 36 new students enrolled every six months in the LPN program. A large percentage of graduates go on to earn Bachelor, Master and Doctorate degrees. Both programs are very successful and are self funded by the students.
  10. Board Meeting and Committee Schedule  
  11. Comments and/or Questions from the Public  

    An opportunity was provided for public comment. There was none at this time.

    Ms. Shaffer reported that she plans to attend the National School Boards Association conference in Boston this weekend.
  12. Adjournment  

    The meeting was adjourned at 8:11 PM.


    There will be an opportunity for public comment at the end of each report.
     
     

The York Suburban School District is an Equal Opportunity Education Institution and does not discriminate on the basis of race, color, national origin, religious creed, ancestry, sex, age, marital status or handicap, in accordance with Title VI of the Civil Rights Action of 1964, Title IX of the Education Act Amendments of 1972, Section 504 of the Rehabilitation of the Handicapped Act of 1973, and the Americans with Disabilities Act of 1990, in its activities, educational and vocational programs and in its recruitment and employment practices. Inquiries concerning the application of Title VI, Title IX, Section 504, the ADA and the implementing regulations may be referred to the Superintendent, 1800 Hollywood Drive, York, PA 17403, telephone (717) 885-1210.