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YORK SUBURBAN SCHOOL BOARD
REGULAR MONTHLY MEETING
NOVEMBER 21, 2016 - 7:00 PM
VALLEY VIEW ELEMENTARY SCHOOL



A G E N D A

 

  1. General Business

    Call to Order - Ms. Shaffer
    1. Pledge of Allegiance to the Flag
    2. Roll Call
    3. Public Comment.  All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
    4. Discussion and Action on Board Minutes.  Approval of the Minutes of the Planning Committee Meeting of November 7, 2016 and the Regular Monthly Meeting of October 24, 2016.  [Public Comment; Approval as submitted/corrected]
  2. Treasurer's Report - Mr. Posenau  [Consent Agenda:  Would any Board member like any of these items considered separately or are there any questions any any of these items?  If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]

    Approval of Financial Reports as of October 31, 2016  [File for audit]
    1. Treasurer's Report (All Funds)
    2. General Fund Revenue Report
    3. General Fund Expenditure Report
    4. Summary Report - Capital Project, Capital Reserve, Food Service
    5. Check Summary Report - General Fund, Food Service, Capital Project
    6. Student Activity Account Summary
    7. Budget Transfers
  3. Board President's Report - Ms. Shaffer, Board Vice-President
    1. The Board met following the Regular Monthly Meeting on October 24, 2016 in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of personnel and legal items. No official action was taken.
    2. A committee of the Board met with representatives from York Suburban Education Association (YSEA) on October 26, 2016 at 6:30 PM in Executive Session for a Fireside Chat as permitted by Section 707 of the Sunshine Act for the purpose of discussing Personnel matters. No official action was taken.
    3. The Board met following the Planning Committee Meeting on November 7, 2016 in Executive Session as permitted by Section 707 of the Sunshine Act for the purpose of discussing matters of legal items. No official action as taken.
  4. Superintendent's Report - Dr. Merkle
    1. Student Enrollment Report
    2. The Administration will be presenting a recommendation for Board approval of the expansion of the full day kindergarten program to be implemented in August 2017. Dr. Maloney will be presenting information on the process, the program and the draft plan for transition.
    3. The Administration recommends Board approval of the confidential Administrative Disciplinary Hearing Agreement for SID# 8179857646, following a hearing conducted by Board appointed hearing officer, Michele Merkle. The Agreement sets forth the details of the recommendation in response to the Act 26 violation. The student will complete a six day out of school suspension and be placed on social probation through February 18, 2017.  [Motion; Discussion; Roll Call Vote]
    4. The Administration recommends Board approval of the immediate expulsion of SID # 5145515391 as set forth in the adjudication submitted by Attorney Brooke Say, following a hearing of a committee of the Board. The student will be placed at an alternative school following the intake meeting and will be permitted to apply for return to the District in the fall of 2017.  [Motion; Discussion; Roll Call Vote]
    5. The Administration recommends Board approval of the confidential Administrative Disciplinary Hearing Agreement for SID # 3156729701, following a hearing conducted by Board appointed hearing officer, Michele Merkle. The Agreement sets forth the details of the recommendation in response to the Act 26 violation. The student will complete a nine day out of school suspension and be placed on social probation through February 28, 2017.  [Motion; Discussion; Roll Call Vote]
    6. The Administration recommends Board approval of the confidential Administrative Disciplinary Hearing Agreement for SID# 1511340347, following a hearing conducted by Board appointed hearing officer, Michele Merkle. The Agreement sets forth the details of the recommendation in response to the Act 26 violation. The student will complete a nine day out of school suspension, be placed in a program for academic and behavior support, and be placed on social probation for the remainder of the 2016-17 school year.  [Motion; Discussion; Roll Call Vote]
    7. The Administration recommends Board approval of the immediate expulsion of SID # 4803282234 as set forth in the Administrative Hearing Agreement following a hearing conducted by Board appointed hearing officer, Michele Merkle. The student will be placed at an alternative school for a minimum of seventy-five days.  [Motion; Discussion; Roll Call Vote]
  5. Business Office Report - Ms. Mason
    1. The Administration recommends Board approval of the 2015-16 Audit Report.  [Motion; Discussion; Roll Call Vote]
    2. The Administration recommends Board approval of a transfer of $500,000 to the Capital Reserve Fund.  [Motion; Discussion; Roll Call Vote]
    3. The Administration recommends Board approval of the IDEA Pass-Through Funds Allocation Agreement for 2016-17. The estimated allocation is $381,897.  [Motion; Discussion; Roll Call Vote]
    4. The Administration recommends Board approval of advertising and soliciting of proposals for Transportation Contract.  [Motion; Discussion; Roll Call Vote]
    5. The Administration recommends Board approval of advertising and soliciting of bids for the Stadium Field turf replacement.  [Motion; Discussion; Roll Call Vote]
    6. The Administration recommends Board approval of the catering contract with Wisehaven Catering and Events for the Academic Awards to be held on May 15, 2017. Total amount of the contract is $5,319.  [Motion; Discussion; Roll Call Vote]
    7. The Administration recommends Board approval of the Catering Sales Agreement with Wyndham Garden York for the May 20, 2017 York Suburban Prom which includes a room rental of $1,000.  [Motion; Discussion; Roll Call Vote]
    8. Informational:
      1. In a letter we received from the PA Department of Education dated November 7, 2016, we have received approval for our PLANCON Part K - Project Refinancing for the Accelerated Redemption of General Obligation Bonds, Series of 2007 submission. As instructed in the letter, this document and appended materials are to be entered into the minutes.
      2. York Suburban Middle School PSO donation in the amount of $588 for the field trip to Whittaker Center on November 17.
      3. York Suburban Middle School PSO donation in the amount of $892 for the field trip to Whittaker Center on November 18.
      4. Food Service Report
        1. Food Service Department Report
          1. Dining Review Report for October
          2. Sales Report
  6. Student Board Representative Report - Peyton Stuart
  7. Committee Reports - Ms. Shaffer
    1. Communications Committee Report - Ms. Shaffer

      The Activity and Communications Reports are provided.
    2. Facilities Committee Report - Mrs. Freireich

      The minutes of October 19 are provided.
    3. Nominating Committee Report - Mr. Eden

      The minutes of November 16 are provided.
    4. Personnel Committee Report - Ms. Bates

      Consent Agenda  [You have before you the Personnel Report which includes resignation, employment, substitute teachers, guest teachers, volunteer winter coaches and volunteers.  Would any Board member like any of these items considered separately or are there any questions on any of these items?  If not, the chair moves approval of the below-mentioned items; Public Comment; Roll Call Vote]
      1. Resignation

        Recommend Board approval of the resignation of Jared Conway as High School Percussion (Winter) Advisor effective November 15, 2016.
      2. Employment

        Recommend the employment of TW Drumm as High School Percussion (Winter) Advisor for the 2016-2017 school year at the salary of $2,100, which represents Step 4 of the Extracurricular Salary Schedule.
      3. Recommend the employment of the following Substitute Teachers at the daily rate of $100, effective November 22, 2016.

        Angela Jones
        Elizabeth Lutz
      4. Recommend the employment of the following Guest Teachers at the daily rate of $100, effective November 22, 2016:

        Jeffrey Foxwell
        Marian Fuentes
        Christina Polihrom
      5. Recommend Board approval of the following Volunteer Winter Coaches for 2016-17:

        Alexandra Anderson, Cheerleading
        Jordyn Kahlbaugh, Girls Basketball
        Claudia Mingora, Girls Basketball
      6. Recommend Board approval of the following Volunteers for 2016-17:

        Sandra Harberger
        Cristina Lentz
        Joan Rosengrant
        Scott Rudacille
        Melissa Spurlock
        Christie Swengel
        Troy Thomason
    5. Policy Committee Report - Mr. Thoman
      1. The minutes of October 18 are provided.
      2. The Policy Review Committee recommends approval of the following policy revisions.
        1. 004-BOG-1.  Filling a Board Vacancy
        2. 004-BOG-2.  Application to Fill a Board Vacancy
        3. 004-BOG-3.  Process to Fill a Board Vacancy (New)
        4. 004-BOG-4.  Reimbursement for Expenses
        5. 004-BOG-5.  Expense Report
        6. 005-BOG-1.  Duties of Board Officers
        7. 005-BOG-2.  Board Standing Committees
        8. 005-BOG-3.  Functions of Standing Committees
        9. 005-BOG-4.  Solicitor Services
        10. 005-BOG-5.  Solicitor Letter
        11. 005-BOG-6.  Questionnaire for Propspective District Solicitors
        12. 005-BOG-7.  Employment of Consultants
        13. 006-BOG-1.  Public Notice of Board Meetings
        14. 006-BOG-2.  Official Board Minutes
        15. 006-BOG-3.  Abstentions from Voting
        16. 006-BOG-4.  Abstention from Conflict of Interest Memorandum
        17. 212 Reporting Student Progress
        18. 235.1 Surveys
        19. 246 Wellness  

          [Motion; Discussion; Roll Call Vote]
    6. Additional Committee Reports
  8. Lincoln Intermediate Unit Board Report - Mr. Robinson
  9. York Adams Academy Report - Mrs. Freireich
  10. York Adams Tax Bureau Report - Ms. Mason
  11. York County School of Technology - Mrs. Schroeder
  12. Recognition of Visitors
  13. Board Meeting and Committee Schedule
  14. Public Comment.  All comments and questions will be addressed to the President. Board and staff members will not normally respond to comments or questions during the meeting unless recognized by the President for this purpose. Comments will be limited, at the discretion of the President, to five minutes or less.
  15. Adjournment
     
    THERE WILL BE AN EXECUTIVE SESSION IMMEDIATELY FOLLOWING THE MEETING.
     

The York Suburban School District is an Equal Opportunity Education Institution and does not discriminate on the basis of race, color, national origin, religious creed, ancestry, sex, age, marital status or handicap, in accordance with Title VI of the Civil Rights Action of 1964, Title IX of the Education Act Amendments of 1972, Section 504 of the Rehabilitation of the Handicapped Act of 1973, and the Americans with Disabilities Act of 1990, in its activities, educational and vocational programs and in its recruitment and employment practices. Inquiries concerning the application of Title VI, Title IX, Section 504, the ADA and the implementing regulations may be referred to the Superintendent, 1800 Hollywood Drive, York, PA 17403, telephone (717) 885-1210.